Nine weeks ago when I jumped back into the role of Youth Pastor here at TheCHURCH at Visalia we only had a few volunteers serving in the Youth Ministry. If I was going to Pastor a growing church and lead the student ministry to where it needed to go, I was going to need more help. A lot more.
So we started to ask questions and walk through a step by step process of team building. Last night we held a VIP Banquet for people that are interested in finding out how they can make an impact in the lives of the next generation. Sixteen adults filled out applications and were added to our volunteer team!
I've found that statements like "I need more help", "I have too much to do", or "I can't do this on my own", never changes anything for the better. Statements don't cause change, questions do.
Here are four questions I ask myself to help build a team.
Why are we doing this ministry?
It is so important to clearly define why you are doing what you are doing. If people don't know why they are doing something ... they will quickly stop doing it. Give people a cause to role their sleeves up and rally around.
What needs to be done each week?
What are the things that need to be done each week? At ECHO, (our student ministry) teenagers need to be greeted. We need to gather the information of all first time guest so we can follow up with them. Students need a great worship experience and message that will inspire them to change. We need to give teenagers a compelling reason to attend. Because of this, we we will have food for them to eat before service as well as activities for them to enjoy after the service. We need to follow up with those that attend. And students need to a place to draw close to each other as they draw close to God in a small group environment.
Because these things are what need to be done; we will establish a ministry department for each of these items. We wrote up job descriptions for Host Team, Registration Team, Service Production Team, Cafe Team, Activities Team, and Community Groups.
It is important to note that we wrote up the job descriptions before we recruited the workers. God will never give us anything that we are not ready for. So we create the ministry and then God will give us people to do the work of the ministry.
Who do I know that I could personally invite?
I've found through the years that many high level volunteers are not primarily moved by corporate pushes to volunteer but rather personal invites. So I when I need help, I always ask myself, "Who do I know that would be great to serve in or run this ministry department". Then I set up a coffee meeting, cast the vision of "why", hand them a written job description of "what", and invite them to join the team.
How can we inspire individuals from the church body to serve?
One of the best ways to inspire a large group of people to begin to serve in our ministry is:
1 - Inspire them with a message on serving. Faith comes by hearing and hearing the word of God. So teach a message on the "why" of your ministry and give them the faith they need to serve.
2 - Give them an opportunity to respond quickly. In the lobby or online have people sign up to attend a special VIP Banquet to hear about the roles they can play.
3 - Announce and offer sign ups for at least 3 weeks after your message. This will give more people a chance to sign up, and allow potential attendees to put the date on their calendar.
4 - Hold the VIP Banquet. Feed Them. Inspire Them. Inform Them. Give them a chance to sign up.
We have walked this through and are currently in the process of adding 16 new volunteers to our team and ministry departments. If this will work for us, I know it will work for you.
If you are wanting to master the art of Team Building, I would like to invite you to enroll at Youth Ministry University our twelve month online training course for Youth Pastors. The cost is only $75 for the entire year of training. Find out more by CLICKING HERE